Spring Mountain Festival Rules for Participants
Registration:
Vendors planning to participate in the Spring Mountain Festival must complete the appropriate application which can be found on the Chamber of Commerce web site (www.gowv.com).
All applications must be accompanied by a photograph of the booth/display which will be used for the festival.
Applications and accompanying photos must be sent to Vendor Coordinator - Spring Mountain Festival no later than April 15.
A participant's registration package will be available at the Chamber of Commerce booth and should be picked up by all vendors before setting up their booth for the festival.
Booth Space:
Booth spaces are 10' x 10' (multiple spaces may be rented). Additional spaces may be used only with the permission of the Festival Committee and communicated by the Vendor Coordinator. Such requests must be specifically expressed on the festival application.
Booths must be identified with a professional-looking sign displaying the vendor's name and product being sold.
The Festival Vendor Coordinator will make all booth assignments in advance. Assigned spaces will be clearly identified before the start of the festival. No booths or displays will obstruct a fire hydrant or free space provided around such hydrants.
All vendors are responsible for keeping the area around their booths clean throughout the festival. A trash bag will be provided for vendor use.
Food vendors are required, by the Grant County Health Department, to provide covered trashcans located at the front of their booths.
Vendors are responsible for:
providing safe and secure booth structures and equipment (e.g. tables, chairs, displays, etc.).
adequate weather protection and overnight security for their products.
loading and unloading products and equipment.
complying with health department regulations.
abiding by festival rules.
Use of open fires must be approved by the Vendor Coordinator and all ashes and debris from the fire must be removed by the vendor before leaving the park.
Rearrangement and/or use of park picnic tables are permitted with approval of the Vendor Coordinator.
Products:
The Festival Committee reserves the right to prohibit sale of certain products or distribution of materials based on a consideration of its acceptability to the general public. All vendors must be very specific about the products they intend to sell or display.
Participants may sell products not included in their application ONLY with prior permission from the Vendor Coordinator. No food may be sold without advance notification and the appropriate permit from the Grant County Health Department.
Vendors, who continue to sell products after being advised by the Vendor Coordinator that said products are inappropriate, will be asked to leave the festival. Please be sure to completely identify the products you intend to sell or display in advance to avoid misunderstandings and/or controversy during the festival.
Food Sales:
No food may be sold without advance notification and the appropriate permit from the Grant County Health Department.
The Grant County Chamber of Commerce does not issue health permits. All food vendors must contact the Grant County Health Department at P.O. Box 606, Petersburg, WV 26847 or via telephone at 305 257-4922 to acquire the necessary permits no later than April 11.
Failure to acquire the necessary permits by the date specified above may disqualify you as a festival participant.
All food products are expected to be prepared and served in a clean, sanitary, and professional manner.
Food vendors are required, by the Grant County Health Department, to provide covered trashcans located in front of their booths.
The Festival Committee wants to avoid excess duplication of food products. Food vendors must identify the full menu of items they intend to sell during the festival to assist us in that process.
Gas / Electricity
The park is not equipped with unlimited electricity. Vendors must be specific as to their needs when completing the application.
Appliances not listed on the application and discovered at setup time may not be permitted.
Booth heaters will not be allowed.
The Festival Committee will make every effort to provide for the electrical needs of all vendors, provided such needs are clearly and completely described in advance.
Gas hookups are not available in the park area. Vendors requiring gas must provide for their own needs.
Vendor using gas and electricity in or around their displays must be equipped with fire extinguishers.
Food vendors are required to provide a 100' extension cord. 16 gauge cords are not sufficient for anything other than lighting. 10 or 12 gauge cords are recommended.
Non-food vendors are required to provide an extension cord of at least 25' but 100' is recommended. 16 gauge cords are not sufficient for anything other than lighting. 12 gauge cords or large are recommended.
Vehicles:
Vehicles ARE ALLOWED in the park before the festival begins and after closing to facilitate loading and unloading. Arrangements may be made to accommodate parking of vendor supply vehicles BEHIND or near their displays if possible.
Vehicle traffic in the park during festival hours will be discouraged. Exceptions will be made for entertainers, festival staff and vendors with special circumstances. Vendors who need to drive into or around town during festival hours must ensure their vehicle is parked outside the boundaries of the park before the festival begins.
Selling from vehicles is discouraged. Vendors having a need to do so must seek prior approval.
Overnight parking or vehicles or trailers within the boundaries of the park will be permitted ONLY with the express permission of the Vendor Coordinator.
Setup Time:
Hopefully, all vendors plan to arrive on Friday evening or Saturday morning with plans to stay throughout the weekend.
Food vendors with trailers MUST plan to set up on Friday between the hours of 12:00 noon and 5:00 p.m. - NO EXCEPTIONS.
Non-food vendors arriving on Friday must be set up no later than 5:00 p.m. and plan to keep their displays open at least until closing around 9:00 p.m..
Non-food vendors arriving on Saturday must be set up no later than 9:00 a.m. and plan to keep their displays open at least until closing around 9:00 p.m..
Non-food vendors arriving on Sunday must be set up no later than 11:00 a.m. and plan to keep their displays open at least until the end of the festival, around 6:00 p.m..
Any vendor who closes early on a given day or shuts down completely during festival hours may not be invited back and will have to carry their products out of the park.
All booths/trailers must be closed down and removed from the park by 7:00 p.m. Sunday night, unless advance permission is given by the Vendor Coordinator.
Water:
The park is not equipped to provide running water for vendor booths.
In extreme situations, accommodations may be possible with advance notice and approval by the Festival Committee.
General:
Participants will not remove, alter, or otherwise damage park fixtures during the conduct of their business.
Rearrangement and/or use of park picnic tables are permitted with approval by the Vendor Coordinator.
Failure to comply with festival rules is a serious issue. Participants who do so may be asked to leave or they may not be invited to participate in future festivals.
Vendors who encounter problems during the festival should direct their questions to the Vendor Coordinator or, in his/her absence, a festival official at the Chamber of Commerce booth.
Please notify the festival committee if you have special circumstances that require the presence of an animal in the park and during the festival.
Questions in advance of the festival may be directed to the Chamber of Commerce by calling the chamber office at 304 257-2722 or emailing the chamber at gowv@gowv.com.
There is no RAIN DATE. Vendors and the Spring Mountain Festival Committee take equal risks with the weather. Requests for refunds will not be honored after April 15th.
Pay-at-the-gate is discouraged. Vendors who's entry fee is not received at the Chamber of Commerce office on or before April 15 may be denied entry to the festival
There are no campgrounds in the vicinity of the park. Arrangements may be made, however, for overnight parking on the outskirts of the park. Vendors with permission to park their vehicles in the park overnight must not connect to park electrical facilities during festival hours.
Click, FILE in the upper left-hand corner of your screen; then, click Print to print a copy of the Festival's Rules as you make application to the Spring Mountain Festival Committee.